Project Coordinator Guidelines Office

For the Guidelines Office the EAU is looking for a Project Coordinator (m/f) for 32-40 hrs a week. The Coordinator will take on a key position in guarding timelines throughout the production process.

The production of clinical guidelines is an integral part of the ongoing EAU educational efforts. Clinical guidelines summarise the best evidence available at the time of their publication aiming to assist clinicians in making informed decisions about their patients. Multi-disciplinary panels of experts – currently 20 different panels – produce these documents annually under the supervision of a Board of experts. This ongoing process results in a number of different supplementary publications (scientific papers, short-reference documents and online applications, amongst others). Although the guidelines production is the primary objective, there are other large projects coordinated in the Guidelines Office.

Job objectives

The Coordinator will take on a key position in guarding time lines throughout the production process. You are able to independently communicate at the appropriate level with medical professionals and colleagues, as well as any other parties involved in this process (research scientists, statisticians, medical writers, printers etc.). Additional activities include retrieval of scientific publications and end-product enhancement (proof reading and reference checks) in collaboration with the Guidelines Manager.

Personal initiative, flexibility and the ability to work under time pressure and co-operatively with the Guidelines Office team are crucial attributes, as well as an interest in the subject matter.

Result areas/responsibilities

  • Assist in determining production time lines together with the Guidelines Office Board, the expert panels and the Guidelines Manager.
  • Project management of a number of Guidelines Panels to ensure their overall responsibility of delivering updated guidelines and associated activities is met.
  • Ensure accurate data management (scientists search results, different text versions, etc.).
  • Identify (potential) problems and help find solutions, together with the Guidelines Manager.
  • Ability to work independently.
  • Text production (delivery deadlines, editing, proof reading, etc.).
  • Coordination of the peer review process and submission of scientific articles to scientific journals.
  • Organising and attending meetings of panels, the Board and Panel Chairs several times a year.
  • Assisting with training sessions for new members, associates and patient representatives.
  • Assisting in projects relating to the dissemination and promotion of the guidelines.
  • Assisting in or coordinating other projects related to the Guidelines Office.

Relevant education, knowledge and experience

The ideal candidate has;

  • a scientific or project management background (university degree, any other high-level education (HBO) or experience gained in a similar position 3-5 years);
  • a healthcare/clinical research background would be an advantage;
  • possesses excellent writing and speaking skills in English, native speakers (UK/US/Aus etc.) are explicitly invited to apply;
  • basic knowledge of systematic review and synthesis methods would also be an advantage.
  • strong communication skills, is a team player with a considerable measure of tact and patience;
  • enjoys working in an international environment;
  • is available to travel (approximately 12 times a year);
  • a high level of organisational and project management skills;
  • the ability to plan, is accurate, conscientious and result-oriented;
  • is driven and flexible.

Terms of employment

Within the organization, ample opportunities exist for personal and professional growth. The EAU offers an attractive salary package including a large employer pension contribution, a profit share, collective insurance, partly working from home and a very interesting position in an informal and international working environment.


For more information please contact Emma Smith, Guidelines Manager, T 026 3890680. Please mail your letter of application and CV to attn. Sanne Gerritsen, Manager Human Resources.

Responses of recruitment agencies upon this advertisement will not be appreciated.

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