Assistant Coordinator | 0.8 fte

As Assistant Coordinator, you'll play a key role in supporting the activities of our Patient Office. You'll work closely with the Patient Office Coordinators and help ensure that meetings, projects and events are delivered smoothly and professionally.

No two days are quite the same. One day you might be arranging travel for patient representatives from across Europe, and the next you'll be hosting an online webinar or coordinating translations with national organisations. You'll be the person who keeps everything organised, connected and moving forward. Your responsibilities will also include:

• Supporting Patient Office activities, including coordinating meetings and events, managing correspondence, arranging travel and accommodation, and maintaining accurate information in our CRM and database systems.
• Providing financial and administrative support, including processing purchase orders and reimbursements, supporting grant administration, managing remuneration processes, and maintaining records relating to patient organisations and representatives.
• Coordinating a variety of Patient Office projects and events, including translation initiatives, educational webinars, patient advocacy activities and other programmes that strengthen collaboration with patient organisations.

You are someone who enjoys helping others, thrives in a structured environment and loves bringing people and projects together. You're organised, approachable and calm under pressure. You can manage multiple tasks simultaneously without losing sight of the details, and you enjoy working in an international environment where collaboration is key. You love to travel to attend events including the Annual EAU Congress which may involve overnight stays and some weekend work. 

We're looking for someone with:

• MBO+ level education or equivalent, preferably in an administrative or business support field;
• 5–10 years of experience in an administrative, coordination or support role;
• Excellent command of both English and Dutch, written and spoken;
• Strong Microsoft Office skills;
• Experience with CRM systems is an advantage;
• Excellent planning and organisational skills;
• A proactive, service-oriented attitude;
• Strong interpersonal and communication skills;

The ability to work independently whilst remaining a collaborative team player.

At the EAU, you'll join an international organisation that is dedicated to improving healthcare and supporting patients across the world.

We offer:

• A part-time position of 0.8 FTE, with the possibility of expanding to a full-time role in the future;
• a competitive salary, based on experience, in a range of 2500 to 3000 gross;
• Travel allowance and pension arrangements;
• A varied and meaningful role within an international organisation;
• A supportive team environment with plenty of opportunities to learn;
• On-the-job training and personal development opportunities;
• The chance to grow into more challenging responsibilities over time;
• A clear career pathway towards the role of Patient Office Coordinator.

The EAU is Europe's leading authority in urological healthcare. With more than 20,000 medical professionals, we strive to achieve the highest standards of care across Europe and beyond. This mission is at the heart of everything we do.

We achieve this by promoting scientific research, educating both early-career and experienced professionals, and developing clinical guidelines for the treatment of urological conditions. To support these objectives, the EAU hosts numerous congresses and meetings throughout Europe.

Our Arnhem office currently employs approximately 90 colleagues representing around 23 different nationalities. As a result, English is the working language. We offer an open, informal yet professional working culture.

Interested in learning more about our organisation? Visit our website.

If you're excited about bringing structure, organisation and energy to an international healthcare organisation, we'd love to hear from you.

Please send your CV and motivation letter to hrm@uroweb.org. Because of the vacation period we will come back to your application after August 10th. 

Would you like further information before applying? Please feel free to contact Esther Robijn (Sr Coordinator Patient Information), via e.robijn@uroweb.org. She will be happy to tell you more about the role and the organisation.

Selection procedure

We apply a careful and transparent recruitment process and adhere to the applicable recruitment code of conduct.

If we receive a sufficient number of suitable applications, we may choose to begin interviews before the vacancy closing date.

The selection process will generally consist of two interview rounds. Depending on the position, a personal assessment and/or the completion of a business case may also form part of the selection process.